Request for meeting, incentive, conference or group event
Please fill out the following information request regarding your programme needs and we will acknowledge within 48 hours.
YOUR PREFERRED PARTNER FOR HOTEL SITE SELECTION AND VENUE SOURCING SERVICES
With over sixty years of collective experience in hospitality and tourism, our team knows the Caribbean well. Headquartered in Montego Bay, Jamaica, we have opted to present hotel site selection services on our island first. Effortlessly, we will extend our search to the other islands in the region.
On your behalf and at no cost to you, we save you time and money by researching the best-suited hotels and venues in the locations you desire, while guaranteeing competitive group rates and meeting packages. With our years of experience contracting many room nights annually, our earned bargaining power and established industry relationships translate to overall cost savings and added value to your meeting and bottom-line.
You are encouraged to make use of our local industry partnerships and increased buying power by allowing us to manage the venue sourcing for your next conference, meeting, or incentive, free of cost.
Our hotel site selection company gives full attention from small board meetings to larger gatherings, special interest, or incentive programs and adds to your purchasing power. Our team of local experts will not only research hotels but inspect them on your behalf and make recommendations, meeting both requirements and budgets – a seamless operation.
DISTRIBUTION OF RFP
We understand the need for due diligence and all you are required to do is tell us your specifications. The creation and management of the RFP can be left up to us. Hotel response within the required time is guaranteed with our fast and reliable hotel site selection services.
SITE SELECTION RESEARCH
Take advantage of our experience, hotel site inspection ideas, local hotel sourcing database, and exceptional relationships to find the hotel or venue that meets your needs and in sync with your purpose.
All information is consolidated and presented in a manner that is easy to read and in a format that outlines available dates, rates, meeting space, concessions, and conditions.
Based on our hotel partnerships and broad client base, our hotel site selection company has excellent leverage in the process of negotiation which translates into added benefits for your organization.
SITE INSPECTION MANAGEMENT
We coordinate schedules, build itineraries, and facilitate hotel site inspections allowing you an opportunity to experience the accommodations, amenities, and service standards first-hand at your shortlisted destinations and hotels.
Once a decision has been made, we facilitate and oversee the contracting process with our knowledge of our jurisdiction and legal framework. Our efforts are always with you in mind.
VENDOR RECOMMENDATIONS AND VENUES
With our connections and partnerships, we are happy to recommend vendors and suppliers from airport transportation, unique off-site restaurants and venues, attractions, themed and team events, Corporate Social Responsibility Programmes, to complete golf or spa, spousal, and kids' programs among a plethora of other offerings.
MEETINGS MANAGEMENT SERVICES
In addition to island-wide hotel site selection, we offer complete meetings management services. Our team experts will handle your meeting from inception to completion at a reasonable fee. The production of a successful meeting requires expertise and extensive resources and we are proud of our ability to deliver on our promise.
- Pre-Planning and On-Site Logistics
- Audio Visual Production and Coordination
- Food & Beverage Services and Negotiation
- Registration, Housing and transportation